Your software in one register
Keep the service, plan, account owner, seats and renewal date together. See what is active without asking every team to build another spreadsheet.
Osnova Pay · for business
Your subscriptions.
One place to manage them.
Pay from one company bank account. We organise vendor payments, keep track of renewals and help you see who uses each subscription.
Across your teamSoftware spend
Software spend
in separate places
Every tool brings another payment, owner and renewal date to track.
- 01
Find the owner
Who manages the account and approves its budget?
Separate conversations - 02
Arrange payment
Match each vendor to a card or bank transfer.
Multiple payment methods - 03
Track renewals
Keep monthly and annual deadlines on the calendar.
Repeated reminders - 04
Collect records
Bring spending and payment history together.
Scattered information - 05
Keep it current
Review seats and subscriptions as your team changes.
Ongoing admin work
With Osnova PayOne account.
One account.
Managed renewals.
Your team chooses the tools. We take care of the agreed payment and renewal work.
What we manage ↗- 01 · Your company
Fund from one account
Pay from your company bank account against an agreed subscription budget and service terms.
One place to fund your tools - 02 · Through Hong Kong
We pay your vendors
We arrange payments through Hong Kong and record the transactions against your subscriptions.
Payment handling in one place - 03 · Ongoing management
Keep renewals on track
We follow the agreed schedule, handle payment issues and keep you informed when action is needed.
A clear owner for each renewal
Existing accounts stay yours. We confirm the services, payment route, management scope and fees before work begins. Renewals require sufficient funds.
Know what you pay for. Know who uses it.
A shared subscription register connects your software spend to the people and teams behind it.
Spending with an owner
Connect each subscription to a person or department. Review recurring costs and upcoming payments before allocating the next budget.
A calendar we help run
Delegate agreed renewals to our team. We monitor payment dates, arrange payments with sufficient balance and follow up on payment failures.
Payment history in one place
Follow transactions and the balance available for future payments. Our service documents cover our work; vendor charges remain separately identifiable.
Accounts stay with the business
Keep track of who uses each seat as people join or leave. Coordinate changes with the account administrator under the vendor’s rules.
Someone to handle the payment
Talk to one team about funding and renewals. If a payment route needs to change, we organise the replacement and keep you updated.
The tools your team already uses
Bring your current subscriptions or discuss new accounts. We check the plan, required features and payment route before getting started.
Service availability depends on the vendor, account region and eligibility requirements. Account creation is an optional service. You provide any identity or company verification required by the vendor.
Payments through Hong Kong.
VAT accounted for in your country.
Fund your subscriptions from one company account. We arrange the vendor payments through Hong Kong, which does not levy VAT or sales tax.
Local VAT stays local
You account for any VAT due in your own country, including reverse charge where applicable. The treatment depends on your jurisdiction, tax status and contract.
No additional Hong Kong VAT
The Hong Kong payment route adds no Hong Kong VAT. A payment’s origin alone does not remove vendor taxes or your company’s local tax obligations.
Costs you can review
We explain service fees, the currency conversion basis and known vendor charges in your proposal. Vendors determine the final charge and any applicable tax.
Tax references: InvestHK: tax basics · EU guidance on cross-border VAT.
Before you get started
- Can we keep our existing accounts?
- Yes. We check the payment arrangements for each account and agree what our team will manage. Your company retains its accounts and data.
- How much does management cost?
- Send us your subscription list, billing cycles and expected spend. We will propose the management scope and list payment, account setup and management fees separately before you commit.
- What happens if a payment fails?
- We investigate the payment and arrange the next step. If a payment route needs replacing, we handle that work. Vendor decisions about account access, verification and refunds remain with the vendor.
- Does paying through Hong Kong make every subscription tax-free?
- No. Hong Kong adds no local VAT, but vendor taxes and obligations in your company’s country may still apply. Your finance team accounts for local VAT under the applicable rules.
Let’s put your subscriptions in order
Tell us which tools you use, how many people need access and what you want us to manage. We will come back with the scope, payment arrangements and fees.